Back to Blogs
HRM and Payroll Software

Paperless Payroll in Kenya: Why Make the Switch!


Paperless payroll in Kenya can help majority of businesses to cut costs, maintain the security of their company data, and increase productivity. Also, as a business owner, you are looking to streamline efficiency and improve your employees’ morale. Adopting a paperless payroll for your business is the way to go. It makes it easier to run and manage your company’s payroll effortlessly. So, why should you make the switch?

5 Reasons for a Paperless Payroll in Kenya

  • It saves money

Having a paperless payroll process saves you money. It saves you the cost of buying papers, toner, envelopes, and even more, postage cost. The expense may sound small but when you have a large pool of employees then you have a big bill to settle.

  • It saves time

Payroll processing is a time-consuming process, especially when done manually. With paperless payroll, you will spend less time preparing checks and payslips. The system will, for example, calculate deductions, allowances, and statutory deductions that one is supposed to pay. Your employees can easily download their payslips using their employees portal. It only takes a few hours to process the payroll.

  • Data security

Data security is always a serious concern for businesses. There is the risk of exposure and theft of sensitive company information. A paperless payroll system is complete with encryption and password. In addition, if someone else in the company wants access to some of your payroll data, you can control what they see and how often.

  • Run payroll everywhere

Most paperless payroll systems are cloud-based, that is to say, they can be accessed everywhere from any computer with internet. Therefore, you can easily run your payroll and deposit your employees’ salaries directly to their bank accounts, or similarly to their M-pesa accounts. As a result, your employees will always get paid on time.

  • Employee portal

Another reason to get a paperless payroll is the employee self-service portal. Employees can easily update their personal information that is needed during payroll processing. Moreover, they easily access their payslips. The portal can allow other functions, for instance, applying leaves, salary advances, and company loans with just a click of a button. It empowers employees.

Last but not least

To sum up, a paperless payroll system is a way to go for your business. You can easily invest in a viable system or better yet, outsource with WorkPay today and get your payroll services sorted.Just to be sure, you can as well find out more NOW! on Why the most successful companies in Kenya use a cloud based payroll system or Simple tricks to help make your payroll more efficient.

Great insights, Delivered weekly

Subscribe to get the latest articles, information, and advice to help you better run your small business. Delivered weekly, for free.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Related articles

Harness the power of Workpay

Our innovative cloud based solution makes managing your teams more seamless than ever before
Streamline your processes and take your business to the next level.

Get Started